A Three-Phased Approach

Proposed services to provide financial oversight and management to ensure proper cash flow, profit and reporting

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Phase 1:  Business Infrastructure

Entity:
  • Confirm that business has been set up proper business registration, business license and Federal EIN
Banking:
  • Confirm proper business banking accounts are set up separate from personal banking
  • Work with client to set up other financial vehicles when necessary: Business Credit Card, Merchant Account and Line of Credit
Financial Policies and Terms:
  • Develop and/or update financial policies and procedures
  • Set up terms with clients and vendors
Centralization:
  • Create centralized Accounting email to gather and distribute all financial data
  • Create centralized filing system for all financial documents

Phase 2:  Financial Infrastructure

System:
  • Assess current financial systems and data in place to properly track and report financial performance
Customize:
  • Customize financial data to align with business operations by job, project or event.
Populate:
  • Book all financial transaction starting from inception of business and apply appropriate job code when appropriate
Integrity/Maintenance:
  • Ensure all financial data is password protected
  • Ensure accuracy of data maintained in accounting system
Update system as needed

Phase 3:  Accounting & Financial Management

Financial Management & Oversight:
  • Provide oversight, guidance and serve as point of contact for all financial matters on behalf of company/organization
  • Serve as liaison with Payroll Company and Tax Specialist/CPA in completion of tax returns and audits
  • Management of grant funds
Accounting:
  • Record, track and reconcile all financial transactions
  • Manage invoicing and vendor payments as needed
  • Assist with researching and resolving financial discrepancies
Financial Reporting:
Develop consistent reporting as needed:
  • Financial Statements
  • Budget vs. Actual
  • Cash Flow Reporting
  • Project/Event Profitability
  • Grant Reporting
Communication:
  • Conduct regularly scheduled financial meetings to review financial performance, risks and opportunities
  • Attend Board of Directors meetings to present financials with Executive Director and Treasurer
Phase 1:
Business Infrastructure
Entity:
  • Confirm that business has been set up proper business registration, business license and Federal EIN
Banking:
  • Confirm proper business banking accounts are set up separate from personal banking
  • Work with client to set up other financial vehicles when necessary: Business Credit Card, Merchant Account and Line of Credit
Financial Policies and Terms:
  • Develop and/or update financial policies and procedures
  • Set up terms with clients and vendors
Centralization:
  • Create centralized Accounting email to gather and distribute all financial data
  • Create centralized filing system for all financial documents
Phase 2:
Finanacial Infrastructure
System:
  • Assess current financial systems and data in place to properly track and report financial performance
Customize:
  • Customize financial data to align with business operations by job, project or event.
Populate:
  • Book all financial transaction starting from inception of business and apply appropriate job code when appropriate
Integrity/Maintenance:
  • Ensure all financial data is password protected
  • Ensure accuracy of data maintained in accounting system
Update system as needed
Phase 3:
Accounting & Financial Management
Financial Management & Oversight:
  • Provide oversight, guidance and serve as point of contact for all financial matters on behalf of company/organization
  • Serve as liaison with Payroll Company and Tax Specialist/CPA in completion of tax returns and audits
  • Management of grant funds
Accounting:
  • Record, track and reconcile all financial transactions
  • Manage invoicing and vendor payments as needed
  • Assist with researching and resolving financial discrepancies
Financial Reporting:
Develop consistent reporting as needed:
  • Financial Statements
  • Budget vs. Actual
  • Cash Flow Reporting
  • Pproject/Event Profitability
  • Grant Reporting
Communication:
  • Conduct regularly scheduled financial meetings to review financial performance, risks and opportunities
  • Attend Board of Directors meetings to present financials with Executive Director and Treasurer